Sharepoint Alerts

How to Set Up Alerts in SharePoint to Receive Notifications When Documents Are Deleted

To get notified when documents are deleted in SharePoint, you can set up an alert directly within the platform. Here's a step-by-step guide to help you:

Step-by-Step Guide

1. Access Your SharePoint Document Library:

   • Open the document library where you want to monitor changes.

2. Select Alert Settings:

   • Click on the Ellipsis (...) or Library Settings from the toolbar.
   • Choose Alert Me or Set Alert on This Library.

3. Configure Your Alert:

   • Specify your preferences in the alert settings:
     • Alert Title: Name the alert for easy identification.
     • Recipients: Add your email address (or others) where notifications will be sent.
     • Delivery Method: Choose email or text message (if supported).

4. Select Trigger Conditions:

   • Under Change Type, select Deleted Items to receive notifications when documents are removed.

5. Set Notification Frequency:

   • Choose how often you want to be notified:
     • Immediately (real-time alerts).
     • Daily Summary (one email per day with all changes).
     • Weekly Summary (one email per week with all changes).

6. Save Your Alert Settings:

   • Click OK to activate the alert.

Testing Your Alert

• Delete a test document to verify you receive the notification as configured.

Manage or Modify Alerts

• To edit or delete an alert, go to Alert Me > Manage My Alerts in the document library settings.

With these alerts in place, you can stay informed and take action whenever documents are deleted in your SharePoint library.